State and federal government
A modern workplace that keeps the record straight
We build SharePoint intranets and records systems for government agencies. Staff get a modern place to work, and every document stays where compliance needs it.
Why it matters
Modern for staff, compliant for the record
Agencies carry two duties at once: give staff modern tools so work moves, and keep records to a standard the public can rely on. Old intranets and shared drives fail both, hard to use and harder to audit.
A well-built workplace serves both quietly. Staff find news, policies and documents in one place; underneath, classification, version control and retention do their work without staff thinking about them.
- One front door for news, policies and documents
- Records classified and retained automatically
- Search that actually finds the right version
What we build
What we build for agencies
Most agencies start with the piece under most pressure, the intranet or the records system. Each build stands alone and joins up later.
What good looks like in government
Two real projects for Queensland public sector organisations.
Energy & Water Ombudsman Qld
Intranet and EDRMS
The ombudsman needed compliant records management and a modern intranet, with about 93,000 documents and no co-authoring, version control or reliable search.
We implemented an EDRMS with Records365 integrated with SharePoint Online, and built a modern intranet separating news and policies from working collaboration.
Outcomes
- Compliant records with version control
- 93,000 documents brought under control
- News and policies in one place
Bulk Water Authority
Governance portal
Corporate governance content sat in an ageing intranet that made it hard for staff to find and engage with.
We built a hub with five themed sites on SharePoint Online, branded to a bulk water authority, with role-based permissions, interactive content and training for site custodians.
Outcomes
- Governance visible to every staff member
- Custodians trained to keep it current
- Consistent branding and structure
Safe by design
Public records deserve public-grade care. We build workplaces where retention, classification and access controls meet your obligations, and prove it before go-live.
Controls we build in
- Records obligations met by design
- Role-based access and permissions
- Version control and audit history
- Structured testing before go-live
- Custodians trained and documented
Questions we hear most
What is a digital workplace for a government agency?
It is a modern SharePoint and Microsoft 365 environment where staff can find and do their work, built so every document stays where compliance needs it.
Can SharePoint Online really handle government records compliance?
Yes, with the right design and, where needed, records tooling on top. For the ombudsman we integrated Records365 with SharePoint Online to deliver compliant classification and retention.
How do you handle a large migration?
Assessment first: volumes, types and risks. Then a staged migration with validation, so staff keep working. The ombudsman’s roughly 93,000 documents moved this way.
Our intranet is ignored by staff. What makes yours different?
We design around what staff need daily: news, policies, contacts, search. And we train content owners so it stays current after launch.
Can it match our branding and structure?
Yes. A bulk water authority’s portal uses their colours and structure, with themed sites for each part of their governance material.
Who maintains it after you leave?
Your people. We hand over as-built documentation and train custodians so the workplace is yours, not ours.
Where should we start?
With whichever is under more pressure, records compliance or the staff experience. One well-scoped build proves the pattern for the rest.
What happens to the old intranet?
It gets retired once the content that still matters has moved across. Running both is the most common way these projects stall, so we agree a switch-off date early.
Ready when you are
Give staff a workplace worthy of the work
Bring your intranet or records headache. We will show you what a modern, compliant workplace would take.
What to expect
- A consultant replies within 4 business hours
- Session booked to understand your requirements
- We will provide you with a fixed price quote