Success story
Performing Arts Company
Files for every production sat on shared drives with no structure and no easy way to find them.
- Client
- Performing Arts Company
- Industry
- Not-for-profit
- Technologies
- SharePoint Online, Power Automate
This client is one of the country’s largest performing arts organisations, staging productions in multiple cities.
The challenge
Production and operational files lived on shared drives with little structure.
What we did
We moved the client to SharePoint Online with clear libraries, branding and automated setup for each production.
We moved the client off shared drives into a structured SharePoint home.
What this involved
- Built a central SharePoint Online home for production and operational files.
- Set up dedicated libraries for seasons, productions, venues and manufacturing.
- Moved files off the old shared drive with metadata mapping and checks.
- Set role-based access to keep files secure.
- Automated the setup of a new site for each production.
- Added custom branding to match their identity.
The results
What Performing Arts Company got
Files organised by production
Libraries for seasons, venues and manufacturing
Role-based access for security
Sensitive negotiation documents stay protected
Less manual file handling
New production sites are set up automatically
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